Spreadsheets upon Spreadsheets
We’ve all been there, up to our ears in spreadsheets attempting to track our hardware, software, and other asset licenses, renewals and contracts. With manual tracking or multiple sets of data it’s easy for things to be overlooked or data to be inconsistent. Or, we rely on vendor notifications to remind us when renewals are due, but emails can be missed, and unnoticed maintenance expiries can cause costly errors. Without a centralised location or ‘single source of truth’, a number of inconsistencies with data can cause unnecessary headaches for any organisation. We’ve even seen business’ with an ‘other’ tab, after-all things like the CEO’s car insurance is something that requires tracking – if only there was a better way. Read on to understand how Truis can help alleviate this burden.
Messy IT asset management
As a business requiring IT ourselves, we understand the importance and need for reporting – particularly around the lifecycle management of your technology. A simplified management tool, in which actionable data can be taken can help with this reporting. Identifying equipment your business no longer uses, eliminating the need for maintaining that equipment and more, are results your controlling administration will appreciate.
Financial records and asset information
Keeping on top of the cost of assets and renewals is a never-ending battle. Knowing when a piece of software comes up for renewal each year can be a guessing game at times. Asset spend on a yearly basis or even monthly basis can be a hassle too. It’s important to know what devices are breaking or those that need replacing. Accurate documentation of these devices and when they break down can really impact your buying decisions and help you make some crucial IT decisions when it comes to picking a vendor.
Shadow IT has slowly become an increasingly prevalent topic in recent years, with departments outside of IT making increasingly more technical decisions about devices they buy and software that is implemented. Maybe the Marketing guy downloaded a new trial for some trivial marketing software or HR decided they needed new monitors. These rouge devices and software licenses can result in a number of issues, from data breaches and financial liabilities affecting not just their department but the whole organisation.
Having some process checks in place and an easy-to-use method of documenting assets can encourage your staff to enter assets themselves and self-service.